On the phone, a shared workspace is run from Manage workspace. Tap the account button at the top right of Home, then tap Manage workspace. Make sure the shared workspace is the one you are in. Tap the workspace name at the top left of Home to switch if it is not.
Manage workspace has four tabs for a shared workspace: General, Members, Connections and Usage. Each row below says who can change it. A row that doesn't apply to your role is hidden. For example, admins don't see Verified domains. A screen you can open but not change says "Only the owner and admins can change these settings." For what each role can do in total, read Roles in a workspace.
Admins need a seat that works before they can change settings, invite people or remove members. The owner never needs a seat for these.
Who can change what
| Screen | Where it is on the phone | Who can change it |
|---|---|---|
| Workspace name | General, under Identity | Owner only |
| Workspace logo | General, under Identity | Owner and admins can upload it. Only the owner can remove it. |
| Catch up | General, under Today | Everyone. Owner and admins also see workspace changes. |
| Memory | General, under Assistant | Each person, for the memories they made |
| Sharing | General, under Rules | Owner and admins. Members can read it. |
| Notices from assistants | General, under Rules | Owner and admins. Members can read it. |
| Verified domains | General, under Rules | Owner only |
| Emails | General, under Emails | Everyone can read it. Essential emails are always sent. |
| Members and roles | Members | Owner and admins can invite and remove members. Only the owner changes roles. |
| Seats | Members | Owner buys seats and chooses who holds them. Owner and admins grant or decline seat requests. |
| Activity | Members | Owner and admins |
| AI provider key | Usage, under Paying for AI | Owner and admins. Members can see who pays. |
| Your connectors | Connections, under Your connectors | Each person, for their own connectors |
| Integrations | Connections, under Workspace | Owner and admins |
| Leave workspace | General, under Leave | Everyone except the owner |
| Transfer ownership and delete workspace | General, under Ownership | Owner only |
Sharing
Open General, then tap Sharing. It has the link switches and the choice of who can create share links. Turning a switch off asks you first and explains what happens to the links already shared. Full details: Set workspace share link rules.
Notices from assistants
Open General, then tap Notices from assistants. The main switch is Assistants may notify members. Turning it off asks you first, and stops every assistant in the workspace from notifying a member or everyone. Full details: How do notices from assistants work in a workspace?.
Verified domains
Only the owner sees this row. Open General, then tap Verified domains. Type the domain, tap Add domain, copy the TXT record with Copy record, and add it to the domain itself (not a subdomain) where you manage its DNS. Then tap Check now. Removing a domain asks you to confirm. Full details: Verify a domain for your workspace.
Emails
Open General, then tap Emails. It lists the essential emails this workspace sends you, such as emails about changes to its AI provider key. These are always sent. Product news and scheduled task results are set for your whole account in Settings, under Account, then Emails.
Workspace memory
Open General, then tap Memory under Assistant. It lists what Bluedeer has learned about you in this workspace. Memory is kept for each workspace, so it is different from your personal workspace. You can correct or delete the memories you made. If someone else made a memory, the screen says that only its creator can change it.
AI provider key
Open Usage, then tap AI provider key under Paying for AI. The owner and admins can connect the workspace's own OpenRouter key, so its AI usage is billed to that account. To connect one, tap Sign in with OpenRouter, or paste a key and tap Save key. Bluedeer checks the key before it saves it. Removing the key does not revoke it at OpenRouter, so delete it there too if you no longer need it. Full details: Can I use my own AI provider key?.
Connectors and Integrations
Both are in Connections.
- Custom connectors. The owner or an admin must first turn on Custom connectors. They do this under Integrations, at the bottom of Connections. Until they do, the screen says "Custom connectors are turned off in this workspace". Once it is on, each person taps Add connector under Your connectors and adds their own. Nobody else in the workspace can see or use them, and you can add up to 20 in each workspace. You need a seat that works in the workspace, but you don't need a plan of your own.
- Integrations. The owner and admins choose which built-in apps the workspace can use. Turning one off signs everyone out of it. Turning off Custom connectors removes every connector people added in the workspace, so check with your team first.
Full details: Add and manage custom connectors on the phone and Turn built-in services and custom connectors on or off for a workspace.
Members
Open Members to see everyone in the workspace, with their role and seat. Everyone can read this list.
- Invite. Owner and admins can tap Invite. See Invite people to a workspace.
- Roles. Only the owner can change a role, to admin or member. Tap the role next to a name.
- Remove. The owner can remove anyone except the owner. Admins can remove members, but not other admins. Removing someone takes away their access to the workspace. Nothing is deleted.
- Seats. Only the owner buys seats and chooses who holds them. See Buy and assign seats.
- Activity. Owner and admins can open the activity log. See See a workspace's activity.
Catch up
Open General, then tap Catch up under Today. It shows the scheduled tasks that are running or coming up. Owner and admins also see the workspace changes listed there. Full details: What is Catch up in a shared workspace, and how do I use it on the phone?.
Transfer ownership, leave or delete
- Owner: open General, then tap Transfer ownership under Ownership. Tap the member you want, and check What changes. Members whose seat isn't working right now can't be chosen. You become an admin and keep your seat. Full details: Transfer workspace ownership.
- Anyone except the owner: open General, then tap Leave workspace under Leave.
- Owner: Delete workspace is also under Ownership. To understand what is lost, read Leave or delete a workspace.