A shared workspace has an Integrations list. It decides which built-in services people in the workspace can connect and use, such as Gmail, Google Calendar, Google Drive, Google Docs, Google Sheets, Google Apps Script and Slack. Its last row, Custom connectors, decides whether people can use the connectors they add themselves, such as Linear or Airtable.
A new shared workspace starts with every service and custom connectors off. That is on purpose: nothing from outside reaches the workspace until the owner or an admin chooses it. Your Personal workspace is different: every built-in service and custom connectors are on there from the start, and there are no switches to change.
Open Integrations
On the web:
- Select Workspace in the sidebar, then Settings.
- Open the Integrations tab.
On the phone:
- On the home screen, tap the button at the top right, then Manage workspace.
- Open the Connections tab.
- Below the list, tap Integrations.
Who can change it
Everyone in the workspace can open the list and see which services are on. Only the owner and admins can turn a service on or off.
- The owner can always change it.
- An admin needs a paid seat in the workspace. Without one, an admin can see the list but not change it.
- Members see each service's status but no switch. On the web it says On or Off, with the note "The workspace's owner or an admin chooses which integrations this workspace can use." On the phone, a service that is off says "Off for this workspace".
- In your Personal workspace, the phone's Integrations screen shows only your own connections, with no switches, like the web.
What the list shows
Each service shows its name, what it lets Bluedeer do, and its status.
- For the owner and admins: how many people have connected an account, for example "On · 2 people connected" or "On · nobody connected yet". You only see a number. You never see who connected or which account they used.
- For everyone: whether your own account is connected. On the web, for example, "On · your account is connected" or "On · connect your account in Customization → Connectors". On the phone, it shows your connected account, or "Connect your account in Connections".
For Custom connectors, the owner and admins see how many people added a connector, for example "On · 2 people added connectors" or "On · nobody added one yet". Members see "On · each person adds their own". Off reads Off on the web and "Off for this workspace" on the phone.
On the phone, disconnect your own account from Connections: tap Disconnect next to the app under Built-in apps.
Turn a service on
The owner or an admin turns on the switch next to the service. Turning it on doesn't connect anyone. Each person then connects their own account from Connectors, or from a card in a chat. See How do I connect a service from a card in chat?
Slack needs one extra step. After it is turned on, the owner or an admin connects first, from Connectors or a chat, and that chooses which Slack workspace this workspace uses. Until then, members see that they are waiting for an admin to connect the Slack workspace. After that, members connect their own accounts to the same Slack workspace.
Turn a service off
Turning a service off works like removing it from the workspace. Bluedeer always asks you to confirm first, for example: "Everyone in Acme will be signed out of Slack here. They can connect again if you turn it back on." If people have connected an account, it also says how many.
When you confirm:
- Everyone's sign-in to the service in this workspace is removed, and Bluedeer also signs them out at the service itself, so the service no longer accepts it.
- Its tools and the scheduled tasks that use it stop straight away, and nobody can connect it here.
- Their connections in other workspaces are not touched. For Google services, a person who still uses another Google service in Bluedeer (for example Gmail in their Personal workspace) stays signed in to Google for that one.
Turning the service on again brings nothing back: each person connects their own account again.
Turn custom connectors on or off
The owner or an admin uses the Custom connectors switch at the end of the list.
- On: everyone in the workspace can add their own connectors and connect their own accounts. See Who can add connectors and which plan you need
- Off: works like removing them. Bluedeer always asks you to confirm first: "Everyone in Acme will lose the custom connectors they added here and be signed out of them. They can add them again if you turn it back on." If people have added connectors, it also says how many. When you confirm, every connector people added in this workspace is deleted, with its sign-in and tool settings, and Bluedeer signs them out at the connector's service where it can. Nobody can add a connector here until it is on again, and the assistant, scheduled tasks and live pages stop using connector tools straight away. People's connectors in other workspaces are not touched.
Turning custom connectors on again brings nothing back: each person adds and connects their connectors again.
While custom connectors are off, each person's Connectors page says they are turned off in this workspace, and the assistant tells you so instead of suggesting a connector.
How it fits with people's own connections
- The switch only allows a service. It never signs anyone in. Each person connects their own account, and only they can use it. Other people in the workspace, the owner and admins included, can't use someone else's account.
- A person can disconnect at any time. Disconnecting removes only your own sign-in. See How do I disconnect a service?
- Custom connectors stay each person's own. The switch only allows them in the workspace, and turning it off removes them. Each person adds and connects their own, and nobody else, the owner and admins included, can see or use them. See Who can add connectors and which plan you need
Plans
Every seat in a shared workspace is Premium or Max, so every service on the list is included once it is turned on. In a Personal workspace, Google Apps Script and Slack need the Pro plan or higher. See Use Slack and Apps Script