# How do notices from assistants work in a workspace?

Ask your assistant to send a teammate, or everyone, a notice in their Inbox. Owners and admins choose who may send them.

In a shared workspace, you can ask Bluedeer to send a teammate a short notice, for example "let Sara know the report is ready". The notice lands in their Inbox with your name on it. Owners and admins can also ask Bluedeer to send one notice to everyone in the workspace.

Notices are for shared workspaces. Your **Personal** workspace has no teammates, so the only notices there are reminders to yourself.

## Send a notice

Ask in a chat in the shared workspace, in your own words:

- **To one teammate:** "Tell Omar the draft is ready." Name the person, or @mention them. If the name matches more than one person, Bluedeer asks you to choose.
- **To everyone:** "Tell everyone the release is out." Only the owner and admins can do this.
- **About something:** "Send Sara the Q3 plan." The notice then has a button that opens the file, page, chat, task or project.

Before it sends, Bluedeer may show an approval card in the chat:

- A notice to one teammate is sent straight away, unless you chose to be asked.
- A notice to everyone asks first, unless you chose otherwise.
- The button on the card says **Send notice**.

To change this, open **Settings**, then **AI & Chat**, then **Action confirmations**. Under **Teammates and sharing**, find **Notify a teammate** and **Notify everyone in the workspace**. See [What are action confirmations and approval cards?](https://support.bluedeer.ai/bluedeer/account-and-security/action-confirmations-and-approvals.md)

If the notice points at something a teammate can't open yet, sending it also gives them **Viewer** access to it. Bluedeer asks first with a card, **Share and send** or **Don't send**, unless your **Share with a teammate** rule is **Don't ask**. If you choose **Don't send**, nothing is shared or sent. Only the people who get the notice get access. See [Who can open the files Bluedeer makes, and how do I send one to a teammate?](https://support.bluedeer.ai/bluedeer/sharing/files-bluedeer-makes-and-sending-them.md)

## Who may send what

| Notice                   | Who can send it           | When it is turned off                                       |
| ------------------------ | ------------------------- | ----------------------------------------------------------- |
| A reminder to yourself   | Anyone                    | Never                                                       |
| A notice to one teammate | Anyone with a paid seat   | When **Assistants may notify members** is off               |
| One notice to everyone   | The owner and admins only | When it is set to **Nobody**, or notices to members are off |

A notice to everyone goes to every other member of the workspace. You don't get a copy.

There are limits, so notices can't flood people:

- Your assistant can send up to 30 notices to teammates an hour in one workspace, and up to 30 an hour to the same person.
- A workspace can send up to 30 notices to everyone a day, counting all senders together.

When a notice isn't sent, Bluedeer tells you why in the chat, for example that a limit was reached and when you can try again.

## Where notices show

- **Inbox:** every notice is kept in the recipient's Inbox, under **Notices**. It shows **From** and the sender's name, the time, and a button such as **Open file**, **Open chat**, **Open task** or **Open project** when it points at something. See [Where do task results and notices appear?](https://support.bluedeer.ai/bluedeer/tasks-and-inbox/task-results-and-inbox.md)
- **Push:** the notice is also pushed to the person's phone, unless they turned that off.

On the web, opening the Inbox marks what you see as read. On the phone, open **Inbox** from the account menu at the top right of Home.

## Choose whether notices reach your phone

Every notice stays in your Inbox, whatever you choose. You only choose whether it is also pushed to your devices.

- **On the web:** open **Settings**, then **App & System**. Under **Notices from teammates**, turn **Push to my devices** on or off. To stop the push from one workspace only, turn on **Mute** followed by its name.
- **On the phone:** open **Settings**, then the **App** tab, and use the same switches under **Notices from teammates**. See [What can I change in Settings on the phone?](https://support.bluedeer.ai/mobile/general/change-settings-on-the-phone.md)

## Set the workspace's rules

Everyone in the workspace can see these settings. Only the owner and admins can change them. An admin needs a paid seat in the workspace to change them. The owner doesn't.

**On the web:**

1. Select **Workspace** in the sidebar, then **Settings**.
2. On the **General** tab, find **Notices from assistants**.

**On the phone:**

1. On the home screen, tap the button at the top right, then **Manage workspace**.
2. On the **General** tab, under **Rules**, tap **Notices from assistants**.

There are two settings:

- **Assistants may notify members.** On by default. Turning it off asks you to confirm. When it's off, no assistant in the workspace can notify another member or everyone, and sharing a file or chat with a teammate no longer tells them. Reminders to oneself and scheduled task results are not affected.
- **Who can send a notice to everyone.** Choose **The owner and admins** (the default) or **Nobody**. With **Nobody**, notices go to one person at a time only. You can only change this while **Assistants may notify members** is on.

## Related

- [Roles in a workspace](https://support.bluedeer.ai/team/members-and-seats/roles-in-a-team.md)
- [How do I get notifications in the Bluedeer app?](https://support.bluedeer.ai/mobile/general/notifications-on-the-phone.md)