# How do I manage my tasks on the phone?

See all your tasks in the Bluedeer app, open one to run it now, pause or resume it, edit it, cancel it, and manage who gets its results and what it may do on its own.

A task is work that Bluedeer runs for you on a schedule. You create one by asking the assistant in a chat (see [How do I schedule a task?](https://support.bluedeer.ai/bluedeer/tasks-and-inbox/schedule-a-task.md)). In the app you look after it from the Tasks screen. The rules are the same as on the web, so [How do I run, pause, edit or cancel a task?](https://support.bluedeer.ai/bluedeer/tasks-and-inbox/manage-a-task.md) explains what each setting means. This article shows where things are on the phone and what the app says.

## See your tasks

Tap **See all** on the Tasks card on Home to open the Tasks screen. It lists the tasks in the workspace you have selected, under **Scheduled** with the number of tasks. Each row shows the task's name, its status (**active**, **paused**, **completed**, **failed** or **cancelled**), its schedule, its tool-call limit for a run and its next run. If you have no tasks yet, the screen says "No tasks yet." and suggests asking the assistant to schedule something. When there are more tasks than fit on the screen, tap **Show more** at the bottom of the list.

Tap a row to open the task. You can also open a task from its finished run on Home, or from a notice in the Inbox.

## Open a task

A task has two tabs at the top:

- **Overview** shows what the task does, its next run, its settings and its latest run.
- **Outputs & history** shows what its runs made and a list of every run.

Pull down on either tab to refresh the task.

## Run, pause, resume and edit

On **Overview**, the buttons sit under **Next run**. Which ones you see depends on the task's status:

- **Run now** starts a run straight away. A message says "A new run was queued for this task."
- **Pause** stops the task running on its schedule. It shows while the task is active.
- **Resume** starts a paused task again on its saved schedule. It shows while the task is paused.
- **Edit** opens the **Edit task** screen. It shows for active, paused, completed and failed tasks.

A completed or failed task still shows **Run now** and **Edit**. A cancelled task shows no buttons. In a shared workspace, only the person who created a task sees these buttons. Anyone else sees the note "Only the person who created this can change it."

### If a task needs permission to resume

Some tasks cannot run on their own until you allow certain actions. When you tap **Resume** and the task needs that, a card called **This task needs permission** opens. It lists the actions the task needs. Any step that cannot be allowed here is listed under **These steps will be skipped and reported**, and the task will skip it and say so in its run.

- Tap **Allow all** to allow the listed actions for this task. If nothing on the card can be allowed, the button reads **Resume anyway**.
- Tap **Cancel** to change nothing. The task stays paused.

When the card can allow something, it also has a switch called **Also don't ask in chats**. Turn it on to set your own rule for these actions to **Don't ask**, as in **Settings**, **AI & Chat**, **Action confirmations**. Leave it off and the task is allowed these actions only for itself. In chats you are still asked.

## Edit a task

Tap **Edit** to open the **Edit task** screen. Tap **Save** at the top right to keep your changes, or **Cancel** to leave without saving. **Save** stays off until you change something.

The fields are the same as on the web. On the phone:

- **Name** and **Instructions** are text boxes.
- **Schedule** has three choices, **Once**, **Cron** and **Interval**. Fill in the boxes that appear for the choice you pick. Type dates and times in the format the box shows. An interval must be at least 300 seconds, which is 5 minutes. If you are not sure what to type, ask the assistant in a chat to change the schedule for you.
- **Completion notifications** are **Always**, **On change** or **Never**.
- **Notify on failure** is a switch.
- **Results also go to** appears for tasks in a shared workspace. It has one switch for each teammate. See [Results also go to](#results-also-go-to) below.
- **Tool calls per run (optional)** can be left empty. The screen then uses your plan's limit, or your seat's limit in a shared workspace, and shows the limit that applies now.

If a change lets the task do something it could not do before, the **This task needs permission** card appears before anything is saved. Tap **Allow all** to save with those permissions, or **Save anyway** if nothing on the card can be allowed. Tap **Cancel** to keep the old settings. If the change also shares results with teammates, the button reads **Allow all and share** or **Share and save** instead.

## Results also go to

In a shared workspace, the **Results also go to** section on **Overview** lists the teammates who receive the task's results. Each one shows one of two states:

- **Can open results**: you have approved them.
- **Not approved: gets nothing**: until you approve, runs send them nothing.

Tap **Approve sharing** to approve them. Approval gives the teammate access to the task and to the files its runs make, so you only need to do it once for each person. In the **Edit task** screen, the switch for each teammate does the same. You can send results to up to 10 people. A teammate who has left the workspace stays listed as **A former member** until you take them off, and gets nothing in the meantime.

## Cancel a task

Cancelling stops a task for good. You can cancel a task that is active or paused. Its runs and results stay in its history afterwards.

- On **Overview**, open **Task details** at the bottom and tap **Cancel task**. The alert says "This task will stop running. This cannot be undone." Tap **Yes, Cancel** to confirm, or **No** to keep the task.
- On the Tasks screen, tap the close icon on the right of an active or paused task's row. The alert is titled **Cancel Task** and asks whether to cancel that task by name. Tap **Yes, Cancel** to confirm, or **No** to keep it.

## Allowed to run on its own

**Allowed to run on its own** lists the actions the task may do without asking, such as sending an email, with the day each one was allowed. To take one back, tap **Remove** next to it, then **Remove** in the alert. From its next run the task skips that action and asks for permission in your Inbox instead. The section says "Nothing yet." when the task has no such actions.

## Outputs & history

**Outputs & history** has two parts.

- **Task outputs** shows what completed runs made, under **What changed** and **Files**. Tap a file to open it. Tap **Newer** or **Older** to move between runs. **Run details** shows when a run was scheduled and, if it made any, its **Structured outputs**.
- **Run history** lists every run with its status: **Queued**, **Running**, **Succeeded**, **Failed**, **Cancelled** or **Limit reached**. Tap a run to see its start and finish times, how many tool calls it used out of its limit, its time limit and its summary. A step the run was not allowed to take on its own shows as "Skipped:" with the reason, for example "Skipped: Send email. It asks before it runs." Tap **Newer** or **Older** to page through the runs.

[What is in a task's results and run history?](https://support.bluedeer.ai/bluedeer/tasks-and-inbox/task-results-and-run-history.md) explains what each status and figure means.

If runs fail one after another, the **Overview** tab shows how many have failed in a row. [Why did my task stop after it failed?](https://support.bluedeer.ai/bluedeer/tasks-and-inbox/why-a-task-stopped-after-failing.md) explains what that count means. The notices you get for failures and finished runs are explained in [Notifications on the phone](https://support.bluedeer.ai/mobile/general/notifications-on-the-phone.md) and [Where do task results and notices appear?](https://support.bluedeer.ai/bluedeer/tasks-and-inbox/task-results-and-inbox.md).

## If something goes wrong

If the task cannot be loaded, the screen says "Couldn't load task" and offers **Retry** and **Back**. If an action fails, such as pausing or running the task, an alert gives the reason. Check your connection and try again. If you have no seat in the workspace you are in, the screen shows a banner in place of the buttons. See [What does the app show when I have no seat in a workspace?](https://support.bluedeer.ai/mobile/general/no-seat-on-the-phone.md)